Pol-0126-3 Electronic Attendance Records- Exceptions to Rule

Effective date: 10-1-2018

See also: WAC 110-15-0126

Revisions: Policy Manual Revision Log


This policy applies to situations when exceptions to rule may be approved to the electronic attendance rule.

  1. Providers without internet access may request an ETR (Exception to Rule)
  2. Providers may request an ETR for the following reasons, not limited to:
    1. Rules preventing the use of electronics at the facility
    2. The provider’s selected third-party system is working towards meeting system approval requirements
    3. Computer access not available/hearby
    4. The system is not offered in the primary language of the provider and/or the families the provider serves.
  3. Provider’s approved for an ETR must:
    1. Provide copies of their records monthly within seven days of submitting their invoice for payment.
    2. Report to DCYF within ten (10) days if the circumstances around the reason for their request changes
    3. Submit a request for exemption at least every two years.
  4. Provider’s denied for an ETR can request a reconsideration of their denial through the Electronic Attendance Program Specialist.
  5. ETRs are not covered under administrative hearings
  6. An ETR for electronic attendance can be approved for a maximum of two (2) years.