- Interact with other DCYF systems – including FamLink
- Support English and monolingual Spanish providers
- Support caregiver engagement and retention
- Send automatic notifications to DCYF staff when specific tasks are completed or expiring
- Allow the ability to track requirements for caregivers
- Allow potential and existing providers to upload required documentation, such as photo ID, insurance related documentation, etc.
- Allow electronic signatures
- Allow caregivers to apply to a CPA or the state without duplicating efforts
- Allow new CPAs and potential new group care facilities to apply through the portal
- In addition to training, you will be able to practice using the system before it goes live this Fall
- The portal project will kick-off
- The training team will begin creating tip sheets and help guides for DCYF LD staff
- Monthly listening sessions with LD leadership and LD staff will be scheduled
- The vendor will begin creating LD processes within the portal
- A crosswalk between existing workflow, policies, and procedures and new workflow, policies, and procedures will be available to LD staff
- Training of portal power users will begin (supervisors, area administrators, and other identified LD staff positions)
- Functionality testing by power users will begin
Late Spring 2021
- User Acceptance Training will begin – this will be completed by a subset of LD staff, CPAs, and tribal partners
- Train the trainer training will be delivered (to AAs and Supervisors)
- The test environment (sandbox) will be available to all LD staff
- Draft of updated policy decisions will be posted for staff comment
- LD staff training
- CPA pilot training
- Portal goes live – all new applicants will be using the portal to apply to become caregivers
- LD staff use portal for their work (LD CPS excepted)
- New paper applications to be entered into the portal by DCYF staff
- CPA pilot begins
- CPA training for non-pilot CPAs
- Tribal partner training for non-pilot tribal partners
- Group care facility functionality is built
- All CPAs will use the portal to certify and maintain their homes
- All tribal partners will use the portal
- All group care facilities will use the portal.
Per policy 5100, adoption updates are required when:
- There are changes within the family, e.g. divorce, someone new moves in the home, a medical condition or significant change affecting the caregiver’s ability to care for children.
- The needs or characteristics of a child considered for adoption is significantly different than when the family was assessed in a previously approved Home Study.
- Families have previously adopted a child and are adopting another child that is outside the recommendations on the previous Home Study.
- The local court requires an update.
On March 11, 2021 a Home Study guideline for regional licensing was published. This is also an interim guide.
The next CPA monthly meeting will be Monday, June 7th 2021 at 2:00 pm.
The following email addresses are for those who want an invite sent for the meetings. An invite was sent on 4/27/21.
Caylie Sciglibaglio firstname.lastname@example.org
Melissa Rios email@example.com
Amber Wong: firstname.lastname@example.org
Mandy Morlin: email@example.com
Christie Lolohea: firstname.lastname@example.org
Alyssa Leon: email@example.com
Anna Bachinsky: firstname.lastname@example.org
Lynn Biggs email@example.com
Nicole Mazen: firstname.lastname@example.org
Amy Biemeck: email@example.com
Ron Murphy: firstname.lastname@example.org
Beth Hamoud: email@example.com
Gabe Gregory: firstname.lastname@example.org
Foster Parents & New Caregivers
Child Placing Agency
The page features:
- Contact information – for questions, comments, concerns
- Foster Care Provider Portal Distribution List– sign up for portal information
- Q&A – your question may have already been asked
- Racial Equity & Social Justice – our pro-equity approach to this work
- Communications Updates – if you do not get the email updates, you can find them here
- Child Placing Agencies – our monthly meeting link
As to the question of knowing what is still missing and following up, staff will be able to see the applicants submissions, entries and progress within Binti. They will be able to inform the applicant of missing information, indicate to the applicant around new information needed, and in cases where it is necessary, submit that information on behalf of the applicant. Future walkthroughs of the program will provide more detail on these processes.
Some documentation is required, such as the Applicant Medical Report, form 13-001. Other documentation may be required on a case-by-case basis. Please reference WAC 110-148-1370 for more information.
Child Placing Agencies (CPAs) can also ask for additional documentation to support the verification process associated with the identified mitigation strategy.
If counseling contributed to the mitigation of a specific indicator, the licensor should mark the box for the corresponding mitigation strategy and document how the counseling contributed to resilience or mitigation within the narrative section. If counseling is the mitigation strategy for several indicators, then the same box would be checked, but specific descriptive narrative would be required to identify how this mitigation strategy contributed to resilience or mitigation for each indicator.
One goal for the Tiered Unified Home Study was to eliminate as many barriers and redundancies as possible without having a negative impact on child outcomes. When the Tiered Unified Home Study model goes into effect, we encourage everyone to provide feedback through the DCYF Foster Parent Application Portal Webpage or the Child Placing Agencies subpage on the DCYF Foster Care Application Portal webpage.
CPAs will continue to mitigate any criminal history the applicant discloses based on what the crime/s are and timeframe associated with the crime/s. Within the Tiered model, “Background Check Clearance” is an indicator so it may be appropriate to address background check within that section. However, if the background check pertains to other sections of the home study, it could be a better fit within that other section. For example, if an applicant has a conviction for domestic violence, information pertaining to that conviction may be represented in the relationship history section.
There is no set timeframe for assessing CPS or criminal history to determine if services would be beneficial or assessing what has changed for the applicants. However, no unfounded, inconclusive, or screened-out report of child abuse or neglect may be used to deny employment or a license (RCW 74.15.130(2)(a).
Ideally, we would like applicants to use the same email address that they used to gain access to Binti. Binti uses the unique email address to associate with the applicant. If the unique email address changes, it will change throughout the applicant record.
The Well-Being Assessment will be included when your agency starts using Binti.
There will be a narrative section which can be filled out to help describe inconsistencies, or mitigation.
There will be some customization for each CPA to use, but we don’t have specific information on the fields, forms and processes at this time.
Binti gives workers the ability to upload a completed document provided to the worker in paper format. Applicants have specific areas where they are prompted to upload something, such as an image of their driver’s license or training certificate. The prior upload will be replaced by the new upload, but the log on the workers side will retain the history.
The goal is to make the review process less cumbersome and streamlined. We’ll have more information soon on how that will work, since there’s not a set methodology for that yet.
It’s not done until it’s signed by the worker and the Supervisor has provided their edits. Supervisor will also sign, once those edits are done.
There is an ability to put agency-specific forms in the section where agency forms will live, as part of the normal workflow process. If there’s a one-off form that you want to upload, there’s an ability to upload miscellaneous documents. Just a note that CPAs are required to use the state forms that are in Binti.
The goal is to make it as efficient as possible for all of us to work together to get it done. If a Regional Licensor has access to it as it’s a work in progress, that’s not necessarily a bad thing. The bigger question is when is it done and when does the Regional Licensor know it’s done? This is a future discussion item, if there are some concerns around having it available in the process, or only once it’s completed and ready.
Yes, there is an application history log which shows all of the work that was done within that particular application.
We are still building this and working out the kinks for this process.
Please email Marj Trudnowski to make sure you’re on the list for future trainings once we announce the details: email@example.com. We’ll reach out to the four CPA pilots once we’re ready with the new Home Study training and they’ll train alongside our staff. We’ll roll the new approach out to all of our CPAs next year close to the roll-out of the new portal – it’s meant to be one training package.
Binti requires you to have an internet connection and work is saved as you progress through the screens.
CPAs will need to wait until they are assigned to their cohort.
Yes, copy/paste from other applications, like Word and PDFs, works in the portal.
We’re still waiting to see how long the process will take with the four pilot CPAs. We think there will be one cohort rolled out every 4-6 weeks, because we need to get all of the CPAs onboard in the next 12-18 months.
At this time, we’re still deciding how we’ll pick and group the cohorts. We would like that decision to be made in partnership with the CPAs and with Binti, with regards to their capacity. We have 162 group care facilities that will be using Binti as well and they’ll get on board during that same timeframe.
Several of our CPA partners participated in the task force groups that focused on improving the licensing process. Regional Licensing are also involved in the Binti mapping sessions. In addition, Binti will be working with all the CPAs in the next several months gathering information.
September 2022 will be the start date for the pilot CPAs.
There are several ways of supporting workers in Binti. Using filters, workers can identify items that expire or are nearly expiring. As well, using the drip emails and other automated email processes, you can provide notification to users around expiring items, such as auto insurance, as well as the ability, in some instances, to automatically enter a note in the provider record.
Binti does not replace your practices or policies; it supplements them. It also provides you with an electronic file. So if your agency practices are to verify, you would still do that, but in Binti. CPA licensors will be able to look at the uploaded documents and edit expiration dates as needed.
Current licensed provider information will be imported from FamLink into Binti. Attachments and documents will not be because they do not exist in FamLink. Homes initiated through Binti will. No old documents will be required to be in Binti. Moving forward (e.g., renewal items and new applications) will be submitted through Binti.
Yes, the personal information form will be completed in Binti. The personal information form will be a part of the application paperwork included in Binti.
DCYF will import families with active family foster care licenses into Binti for you. You can add additional information, such as documents or images, to the provider record once it is migrated from FamLink, but DCYF LD and IT will import all your existing provider records.
DCYF has asked the feds about CPAs applying for and receiving federal funding. The CPAs cannot get federal funding for the work to implement their API. The state does not have funding for the work for CPAs to implement their API. The CPAs are responsible for creating their side of the API coding to send content from the CPA's IT system to Binti, receive data from Binti's API, and import it to the CPAs IT system. The state and Binti will support those CPAs in implementing the data exchange.
Yes, within the application process in Binti, there is a hyperlink to the BCS to initiate a background check. Binti prompts applicants to click on the background link to complete the BAF and return to Binti to enter the online confirmation code.
The online background check portal is not a DCYF system; it is a DSHS system. This request will be forwarded to DSHS for consideration.
It is acceptable to do a paper Background Application Form (BAF) in these situations.
DCYF has asked the feds about CPAs applying for and receiving federal funding. The CPAs cannot get federal funding for the work to implement their API. The state does not have funding for the work for CPAs to implement their API. CPAs who have IT systems are responsible for the operation and maintenance of their IT systems. The API is part of that system, and the CPA will have to pay for the work to implement the API. The state and Binti will support those CPAs in implementing the data exchange.
If you have questions, would like to provide a comment, or would like more information, please send an email to firstname.lastname@example.org. We strive to answer every question or comment that is submitted, but please know that due to volume, your question may not be answered directly. However, it will be recorded, submitted to the appropriate person/workgroup, and may be used in future Q and A posts.