Vision Statement
The Washington State IDEA Part C statewide monitoring system will ensure equitable service provision with a balanced focus on compliance and improved outcomes for all children and their families and collaboratively align the needs, priorities, and related monitoring requirements of state early intervention partners.
Motto
“Monitoring is something done with you, not to you.”
Components of the E-SIMS Monitoring Framework
Annual Desktop Compliance Reviews
- January to March Compliance Period
- Letters of Findings Issued by August
Fiscal Integrity Reviews
- Annually
Annual Determinations
- Issued by November
NEWEST Component - Systems Analysis Program Review Onsite Monitoring Visits
- 3-year Monitoring Cycle
Who gets Monitored
- All DCYF Contracted ESIT Provider Agencies
- All DCYF ESIT Sovereign Tribal Nations
- All County Lead Agency supported ESIT Provider Agencies
“South Sound Parent to Parent found great value in the mock monitoring. It was wonderful connecting with ESIT staff in person, being able to gain insights into how our services can better and building connections that make it feel easier to ask questions.”
- South Sound Parent to Parent, Provider Quote
What Gets Monitored
E-SIMS Systems Analysis - 5 Critical Elements
- Critical Element I - Data Management
- Critical Element II - Fiscal Accountability
- Critical Element III - Dispute Resolution
- Critical Element IV - WA Monitoring Priority Areas
- Service Delivery
- Equity
- Child and Family Progress
- Critical Element V
- (A) - Individualized Family Service Plan Implementation
- (B) - Individualized Family Service Plan Procedural
"The process was thoughtfully designed. The questions asked were appropriate for the task, and follow-up questions felt [like] the auditors really wanted to know about our program, not to catch us out."
- Opportunity Council, Provider Quote
3 Stages of a Systems Analysis Program Review Onsite Visit
- Pre-Visit
- Onsite Visit
- Post-Visit
ESIT Statewide Integrated Monitoring System (E-SIMS) Orientation Training
Phased-In Implementation Plan
| Phase | Fiscal Year | Timeline | Cohort | ESIT Provider Agencies | Critical Elements |
|---|---|---|---|---|---|
| Phase 1 | FY 24-26 | April 2025 - June 2026 | Cohort A | DCYF ESIT (6), CLAs (6) | 3, 4, 5 |
| Phase 2 | FY 26-27 | July 2026 - June 2027 | Cohort B | DCYF ESIT (8), CLAs (6) | 2, 3, 4, 5 |
| Phase 3 | FY 27-28 | July 2027 - June 2028 | Cohort C | DCYF ESIT (9), CLAs (7) | 1, 2, 3, 4, 5 |
Phase 1 Components (April 2025 - June 2026)
E-SIMS Systems Analysis Program Review Visit - Two-Day Schedule At-A-Glance
Annual Monitoring Schedule (Post-Schedule)
E-SIMS Systems Analysis Program Review Monitoring Schedule
"Participating in the Mock Training was a positive and collaborative experience for our program. It was helpful to assess the entire program as a team, discuss compliance and performance in all areas, and highlight our strengths. Our staff felt truly valued and appreciated throughout the process, and ESIT was able to see some of the great work we’re doing first-hand.”
- Educational Service District 123, Provider Quote
Questions?
- Tammy McCauley, ESIT Deputy Administrator, tammy.mccauley@dcyf.wa.gov
- Amber Romero, AQI Manager amberley.romero@dcyf.wa.gov